Volunteers Needed!
Clovis Veterans Memorial Building
453 Hughes Avenue
Clovis, CA
As you know, it takes a village to raise a child and it takes an outstanding team of volunteers to run a conference. At this time, the Sisterhood of the Traveling BDUs are currently seeking local (Fresno-Clovis area) volunteers to assist in a variety of volunteer positions (see below).
As a volunteer, you will complete the registration process and identify your top 3 positions of interest. From there you will receive an information packet that identifies your position, provides details on the mandatory orientation training scheduled on the Thursday prior to the event, and other pertinent details pertaining to the Sisterhood project. You will also receive the necessary forms to complete a live scan background check by the California National Guard State Child & Youth Program.
In an effort to keep overhead down, it will be necessary for you to travel back and forth from your home of record on a daily basis but we are confident that you will find this to be an exciting and worthwhile project in which to spend your valuable time. Your interest and support is appreciated and we look forward to working with you!
Sisterhood of the Traveling BDUS – Volunteer Descriptions
All Volunteer Positions will require participation in a one day orientation on 11 mar 2010 – The Thursday prior to the event.
Registration Assistants:
Work as part of the Registration Team to complete the above-mentioned tasks to include pre-registration tasks and onsite registration
Time:
Average of 2 volunteer hours a week starting in February; 6 hour orientation on
Thursday prior to event; 16 hours during conference – Friday and Saturday
• After completing registration, these individuals may sign on to work as guides
throughout the duration of the event, assisting in providing service support to
attendees.
Site Team:
These individuals will be responsible to the Staging &
Transition Director to complete the above-mentioned tasks. They may also be
assisting in the vendor’s room or other areas of interest.
• Time would vary based on involvement in decorative components
but an overall estimate would be 10 hours on Thursday to include orientation, 10
hours on Friday, 4 hours on Saturday, and 4 hours on Sunday.
Vendor Room Assistants:
These individuals will assist the site director in the
above-mentioned tasks.
• Average time would consist of 10 hours on Friday and 10 hours
on Saturday.
Training Rooms Coordinator:
This individual will be responsible for the coordination of
all identified training and breakout sessions. Those duties will include:
• Average Time: 6 hour orientation, followed by 10 hours Friday
and 10 hours Saturday
• Overseeing the efforts of the training team
• Identifying the needs of the scheduled trainers and guest speakers
• Ensuring that the appropriate rooms are set up with necessary equipment and
materials
• Ensuring that a team members are available in each room in order to trouble
shoot or assist in any manner necessary
Training Team - Room Facilitators:
These individuals will work with the training coordinator to
ensure they understand the needs of specific training sites they are responsible
for
• Average Time: 6 hour orientation, followed by 10 hours Friday
and 10 hours Saturday
Technology Experts:
These individuals will be well versed in the use of
audio-visual equipment. Their duties will include:
• Average Time: 6 hour orientation, followed by 10 hours Friday
and 10 hours Saturday
• Set up and tracking of all audio visual and electronic equipment brought on
site
• Ensure all presentations are pre-loaded onto laptops
• Security of equipment when not in use
• Trouble shooting any areas where problems may arise
• Break down and check in of equipment to the appropriate parties
Runners:
These individuals will be available to the operations manager,
run any errands, and be prepared to assist wherever needed.
• Average Time: 6 hour orientation, followed by 10 hours Friday
and 10 hours Saturday
Greeters/Guides:
These individuals will be on site at both the hotel and the
venue to assist girls and mentors in navigating their way from site to site,
answering questions, monitoring sites, and basically being available to assist
in trouble shooting any needs of the girls or their mentors
• Average Time: 6 hour orientation, followed by 10 hours Friday
and 10 hours Saturday